Pages Navigation Menu

Planning Your Reception

Here’s an informative guide to planning your wedding reception from one of our preferred wedding Disc Jockey’s, Mark Welch Entertainment.

Wedding Photos by Robert Valdes

Planning your Wedding Reception

We believe that the planning session for your wedding is the foundation of a successful reception. It is important to schedule this meeting with your DJ 3 – 4 weeks prior to your wedding. We realize that you will have many personal obligations prior to your wedding. However, it is important that we have both the bride and the groom in attendance for our final planning session. To help you budget your time, be prepared that this meeting will last 45 minutes to 1 hour.

The Sound System & Set-Up

One of the most important factors in the success of your reception is where our DJ sound system is to be set. It is critical that the DJ system is placed in an area directly next to the dance floor, and that the DJ has a good line of sight to the entrance of the room, head table and cake table.

As your Master of Ceremonies, our DJ’s need to be able to see each of these areas in order to control the timing of each. It is not a good idea to surround your dance floor on all four side with tables. Remember, our speakers need to carry sound to the dance area. If there are tables directly between the speakers and the dance floor, the guests seated at those tables will have an uncomfortable level of sound. Please be sure to provide us with a minimum of a 6′ x 10′ area to set the sound system and speakers.

If you have any guests seated in an adjacent area or room, we can provide additional speakers so that all of your guests can hear the announcements and music at a comfortable level. A nominal charge will apply for this customized speaker option.

The Sequence of Events

In addition to the set-up, the order and time-line of events is a very important part of the overall success of your wedding reception. As an entertainment professional, we are experts at helping you plan the very best sequence for all the events and formalities.

While you may get ideas from others, only your Master of Ceremonies can create the perfect sequence for you – one that effortlessly flows from one event to the next, while maximizing guest enjoyment and participation. If you are planning a tentative agenda with any other wedding professionals (caterer, photographer, etc.) please call us first. We will be happy to share our expertise and experience that will help you customize the very best party.